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Evidence Guide: CPPDSM6012A - Plan property portfolio management

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CPPDSM6012A - Plan property portfolio management

What evidence can you provide to prove your understanding of each of the following citeria?

Establish performance requirements.

  1. Property portfolio performance requirements are determined and confirmed in consultation with client and relevant people.
  2. Client needs and expectations are accurately assessed and clarified using appropriate research and survey techniques.
  3. Risk assessment is conducted on portfolio management requirements.
  4. Industry benchmarks are analysed to determine expected performance of portfolio in varying market conditions.
  5. Relevant market data is accurately interpreted to determine trends that may affect performance of portfolio.
  6. Applicable ethical, legislative and organisational requirements are interpreted and applied.
Property portfolio performance requirements are determined and confirmed in consultation with client and relevant people.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Client needs and expectations are accurately assessed and clarified using appropriate research and survey techniques.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Risk assessment is conducted on portfolio management requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Industry benchmarks are analysed to determine expected performance of portfolio in varying market conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Relevant market data is accurately interpreted to determine trends that may affect performance of portfolio.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Applicable ethical, legislative and organisational requirements are interpreted and applied.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse performance constraints.

  1. Asset life cycle is confirmed and usage parameters are determined in consultation with client.
  2. Class and use of property portfolio are analysed and investment management strategies are established.
  3. Asset information is analysed and specific maintenance and strategic issues are assessed and documented.
  4. Financial performance and retention information are analysed and special funding and budget requirements are documented.
Asset life cycle is confirmed and usage parameters are determined in consultation with client.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Class and use of property portfolio are analysed and investment management strategies are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Asset information is analysed and specific maintenance and strategic issues are assessed and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Financial performance and retention information are analysed and special funding and budget requirements are documented.

Completed
Date:

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Design portfolio management system.

  1. Portfolio management plan is designed within a strategic management framework and disseminated to relevant people.
  2. Portfolio management strategies are reviewed according to organisational requirements for best-practice compliance and risk management.
  3. Variations in performance expectations are identified and explained to relevant people.
Portfolio management plan is designed within a strategic management framework and disseminated to relevant people.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Portfolio management strategies are reviewed according to organisational requirements for best-practice compliance and risk management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Variations in performance expectations are identified and explained to relevant people.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement and review the system.

  1. Portfolio is systematically evaluated and variations to the management system are identified and appropriate changes made.
  2. Measures and criteria are chosen that provide sufficient information to make judgements about progress towards client objectives.
  3. Strategies to improve portfolio management system are documented and implemented.
  4. Regular reports on property portfolio management activities are provided to relevant people.
  5. Information is securely maintained with due regard to client confidentiality, and legislative and organisational requirements.
Portfolio is systematically evaluated and variations to the management system are identified and appropriate changes made.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measures and criteria are chosen that provide sufficient information to make judgements about progress towards client objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Strategies to improve portfolio management system are documented and implemented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regular reports on property portfolio management activities are provided to relevant people.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Information is securely maintained with due regard to client confidentiality, and legislative and organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Overview of assessment

This unit of competency could be assessed through practical demonstration of planning the management of a property portfolio. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of:

assessing risk and identifying portfolio performance constraints through analysis of asset life cycle, class and use

conducting analysis of portfolio performance requirements against sourced market information and industry benchmarks

designing and documenting strategic plans for the review of the portfolio management system

determining client performance expectations through consultation and conducting research of relevant documentation and legislation

knowledge of organisation's practices, ethical standards and legislative requirements associated with planning and managing a property portfolio

preparing plans and reports on portfolio management and suggesting improvements through systematic review of portfolio management against set criteria.

Context of and specific resources for assessment

Resource implications for assessment include:

a registered provider of assessment services

assessment materials and tools

candidate special requirements

competency standards

cost and time considerations

suitable assessment venue and equipment

workplace documentation.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.

Validity and sufficiency of evidence require that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence

where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time

assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.

In all cases activity and must include evidence relating to each of the where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills:

analytical skills to interpret financial data, assess property performance, and research property or facility application and usage and benchmark for optimisation

communication skills to negotiate leases, purchases and rent reviews

computing skills to access the internet and web pages, prepare and complete online forms, lodge electronic documents and search online databases

interpersonal skills to relate to people from a range of social, cultural and ethnic backgrounds and varying physical and mental abilities

literacy skills to interpret written and oral information, including property portfolio plans

organisational skills to implement and review the portfolio management system and develop and complete strategies within established timeframes

research skills to analyse and interpret property investment documentation and identify relevant sources of information

technical skills to develop reports.

Required knowledge and understanding:

a range of research methods and analysis techniques

administration of property or facility usage plans

contract law and property performance

cost-in-use issues such as occupancy costs, service charges and maintenance costs

industry practice and benchmarks

lease rights and responsibilities

life cycle costing

local property market conditions and overall trends in the industry

organisational and professional procedures, ethical practices and business standards

relevant federal and state or territory legislation and local government regulations related to:

anti-discrimination

consumer protection

environmental issues

equal employment opportunity (EEO)

financial probity

franchise and business structures

industrial relations

OHS

privacy

property sales, leasing and management

risk management associated with property portfolio management.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Portfolio performance may relate to:

concepts and plans

customer service outcomes

productive use of property and assets

strategies and placement of capital in property for investment.

Clients may include:

developers

financial institutions

fund managers

internal and external property groups

investment organisations

joint ventures

owner-occupiers

partners

unit trustees.

Relevant people may include:

accountants

analysts

clients

government personnel

legal representatives

management and colleagues

members of industry associations

supervisors

taxation specialists.

Client needs and expectations may relate to:

immediate capital gains

long-term capital gains.

Risk may relate to:

access restrictions on property

borrowing risk

gearing

market and property sector risks, including:

fluctuations in economic cycle

interest rates

stock market

risk factors and return expectations

specific property risk

volatility of income and capital.

Industry benchmarks may include:

discounted cash flow

employment rates

industry association performance index

inflation rate

internal rate of return

life cycle costing

published vacancy factors

tenancy mix.

Market conditions may be influenced by:

availability of alternatives

business confidence

economic conditions

level of competition.

Performance of portfolio may be influenced by:

capacity to improve assets

capital growth versus short-term gain

cash flows

change to organisational structure

demographics

gearing possibilities

geographic aspects

limits to financial resources

return on investment

return versus risk

taxation considerations

type of property or facility.

Legislative requirements may be outlined and reflected in:

Australian standards

general duty of care to clients

home building requirements

privacy requirements

relevant federal, and state or territory legislation that affects organisational operation, including:

anti-discrimination and diversity

environmental issues

EEO

industrial relations

OHS

relevant industry codes of practice covering the market sector and industry, financial transactions, taxation, environment, construction, land use, native title, zoning, utilities use (water, gas and electricity), and contract or common law

strata, community and company titles

tenancy agreements

trade practices laws and guidelines.

Organisational requirements may be outlined and reflected in:

access and equity principles and practice guidelines

business and performance plans

complaint and dispute resolution procedures

emergency and evacuation procedures

employer and employee rights and responsibilities

goals, objectives, plans, systems and processes

legal and ethical requirements and codes of practice

mission statements and strategic plans

OHS policies, procedures and programs

policies and procedures in relation to client service

policies and procedures relating to own role and responsibility

quality and continuous improvement processes and standards

quality assurance and procedure manuals

records and information systems and processes.

Asset life cycle is:

acquisition

disposal

operation and maintenance

planning for and establishing a new asset.

Class of assets in portfolio may include:

infrastructure

land

land and improvements

plant and equipment.

Asset information may be contained within:

business plans

comparative market data

depreciation schedules

financial documents

government statistics

marketing plans

property valuation statements

qualitative and quantitative data

reports and inventories

taxation records.

Strategic issues may relate to:

changes in return on investment expectations

political considerations

portfolio balance

the environment.

Evaluated refers to evaluation methods that could be qualitative or quantitative and may include:

checklists

cost data analysis

expert and peer review

interviews

observation

questionnaires

review of quality assurance data.

Reports may be:

accounting

advisory

financial.